Procurement
Introduction
Procurement efficiency is critical to UNDP's ability to deliver timely development results. This indicator measures the speed and planning quality of the procurement process, specifically tracking the time from evaluation through to pre-solicitation through to contract creation (Stages 1-4 of the procurement cycle).
Effective procurement management ensures that:
Projects can begin implementation without unnecessary delays
Partners and suppliers receive timely contracts
Resources are deployed efficiently to achieve development outcomes
UNDP maintains credibility with donors and implementing partners
This indicator applies at Global, Regional, and Country Office levels, measuring both the timeliness of procurement processes and the quality of procurement planning.
Organisational Objective
The organizational objective for procurement can be broken down into three parts:
Planning: All purchase orders (POs) should have an associated procurement plan.
Timeliness: Contracts should not be overdue.
Speed: The procurement process (Stages 1-4: Pre-solicitation, Solicitation, Evaluation & Oversight, Contract Creation) should take no longer than the expected number of calendar days.
The 48-day target applies specifically to the evaluation and award phases of procurement, ensuring that UNDP can rapidly mobilize resources while maintaining proper oversight and quality control.
Data
To get data columns export for this indicator.
Calculation of Scoring
This indicator is calculated differently depending on the organizational level:
Global Level
All purchases are scored uniformly across UNDP. No unit aggregation is performed, and all purchases are treated as equivalent regardless of source or location.
Regional Level
Per-country statistics are maintained for oversight functions. The regional score is not calculated as an average of country scores (no aggregation). All purchases within the region are treated as equivalent.
Country Office Level
The Country Office scoring methodology consists of three parts:
Part 1: % of POs that have a plan (10% of total score)
Simple Y/N and %.
Part 2: % of Contracts Overdue (20% of total score)
Simple Y/N and %.
Part 3: Speed of Procurement against expected (70% of total score)
Scoring Rate: For every 1% over expected days, 0.75 points are deducted from Part 3 score (which is worth 70 points total).
This applies to Stage 1 to Stage 4 of the procurement process: Pre-solicitation, Solicitation, Evaluation & Oversight, Contract Creation.
Example Calculation
If procurement takes 60 days (target is 48 days):
Days over target: 60 - 48 = 12 days
Percentage over: (12 / 48) × 100 = 25%
Points deducted: 25% × 0.75 = 18.75 points
Part 3 score: 70 - 18.75 = 51.25 points
Overall score (with perfect Parts 1 & 2): 10 + 20 + 51.25 = 81.25 points ⚠️ Yellow
Full Scoring Breakdown Table
48.0
0.0
0%
0.0
70.0
100.0
✅ Green
50.4
2.4
5%
3.8
66.2
96.2
✅ Green
52.8
4.8
10%
7.5
62.5
92.5
✅ Green
55.2
7.2
15%
11.2
58.8
88.8
⚠️ Yellow
57.6
9.6
20%
15.0
55.0
85.0
⚠️ Yellow
60.0
12.0
25%
18.8
51.2
81.2
⚠️ Yellow
62.4
14.4
30%
22.5
47.5
77.5
⚠️ Yellow
64.8
16.8
35%
26.2
43.8
73.8
⚠️ Yellow
67.2
19.2
40%
30.0
40.0
70.0
⚠️ Yellow
69.6
21.6
45%
33.8
36.2
66.2
🔴 Red
72.0
24.0
50%
37.5
32.5
62.5
🔴 Red
76.8
28.8
60%
45.0
25.0
55.0
🔴 Red
*Assumes perfect scores on Parts 1 (10 points) and 2 (20 points)
Overall Calculation
The procurement indicator combines three components, each contributing a specific percentage to the final score:
Part 1: % of POs with a Plan
10%
Part 2: % of Contracts Overdue
20%
Part 3: Speed of Procurement
70%
Part 1: % of POs with a Plan (10% of final score)
The percentage of purchase orders that have an associated procurement plan:
Formula: (POs with Plan / Total POs) × 100 = % with Plan
Score: % with Plan = Points (e.g., 85% = 8.5 points out of 10)
Part 2: % of Contracts Overdue (20% of final score)
The percentage of contracts that are not overdue:
Formula: 1 - (Overdue Contracts / Total Contracts) = % Not Overdue
Score: % Not Overdue × 20 = Points (e.g., 90% = 18 points out of 20)
Part 3: Speed of Procurement (70% of final score)
Measures procurement speed against the 48-day target for Stages 3-5:
Base score: 70 points
Penalty: 0.75 points deducted per 1% over target
Formula: 70 - (% Over Target × 0.75) = Part 3 Points
Example: 60 days = 25% over = 70 - 18.75 = 51.25 points
Final Score Calculation
The final score combines these three parts with their respective weights:
Final Score = Part 1 + Part 2 + Part 3
Since each part is already weighted, the final score is simply the sum of the three component scores.
Example:
Part 1: 85% POs with plans = 8.5 points
Part 2: 90% contracts not overdue = 18 points
Part 3: 60 days (25% over) = 51.25 points
Final Score: 8.5 + 18 + 51.25 = 77.75 points ⚠️ Yellow
This calculation method ensures that procurement speed (Part 3) has the greatest impact on the overall score, while planning and timeliness remain important contributing factors.
Traffic Light System
Green
90+
Yellow
70-89
Red
<70
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